BUSINESS PSYCHOLOGY NEWS, VOL. 2000.2

BLUE MONDAY, PAY RAISE THURSDAY
Executives and managers most often handle such unsavory tasks as poor performance reviews, job cuts and firings on Mondays and Tuesdays, which also tend to be the busiest and most productive days of the week. Challenger, Gray and Christmas found that most companies like to get the bad news out of the way early, leaving the rest of the week to adjust to changes and make improvements (eternally trying to turn lemons into lemonade). Most job offers and raises are made on Thursday, the least pressured and preoccupied day of the week. Good performance reviews are most often given on Friday. Then you can go celebrate that night.



SUCCESSFUL SOUNDS OF SILENCE

In the age of the cubicle workplace, it's important to know that 70% of office workers say they'd be more productive if work was quieter. Overheard conversations are the main distraction and the biggest problem. Suggestions include: higher privacy panels at least 5'3", cubicle cabinets and other additions that help muffle sound, carpeting floors and walls, acoustic absorbing ceiling tiles, white noise, background music, reminders to employees to be considerate of others during conversations, effort to lower voices, minimizing phone and meeting interruptions.



WHITE COLLAR PRIORITY: TIME OR MONEY?

Is loss of valuable white collar workers a big problem? Definitely. 84% of 473 HR professionals in a recent survey are worried about retention of key managers (SHRM 2000). Replacing valuable employees is expensive, involving hard costs (ads, headhunter fees, training ), as well as soft costs (lost opportunities, work that didn't get done, new hire mistakes, company reputation..).

In order to keep good professionals, what do these especially valuable and hard to replace managers and executives want? An overall package of employment benefits that can compete with other workplace opportunities, including competitive health coverage, salary, holiday and vacation benefits They also want to work for companies that genuinely value their contribution and treat them as valuable.

According to a recent Radcliff Public Policy Center study, white collar workers aged 20-40 value time more than money. And 82% (men) - 85% (women) say family time is a higher priority for them than financial incentives, as work/family issues become an important recruiting/retention tool in US corporations. While pay, understandably, remains the top priority for lower-level employees, these managers currently value lifestyle, as much, if not more, than increased compensation.



CUSTOMER/CLIENT SATISFACTION SECRETS

Satisfied customers bring a steady revenue stream through repeat business, not to mention savings on advertising, marketing, promotions, etc., while dissatisfied customers cost plenty. According to e-Satisfy, a consumer satisfaction research firm, about 50% who feel poorly treated never complain to the company involved, and instead tell between 8 and 16 other consumers about their problem. Sweet revenge. From 50-90% take their business elsewhere. And when it comes to buying decisions, negative word of mouth carries twice the weight of positive word of mouth.

The Better Business Bureau's 3 million reported complaints in 1999 were mostly for (by frequency): 1) new/used car dealers, 2) computer dealers, 3) home- furnishing stores, 4) auto repair shops, 5) catalog retailers, and 6) general contractors.

Every business has its share of unhappy consumers. Successful businesses practice business alchemy, turning negative customer experiences into positive ones. The secret is to teach employees to view each complaint as a valuable source of information, for each complainer represents many others with the same problem who never say a word and shop elsewhere. Neutralize the complainer's negativity with a positive solution to their problem. Listen non-defensively, resolve their complaint, learn the lesson, and implement a solution to minimize that problem in the future. Thank the client for letting you know and you may turn a complainer into a satisfied customer.

Obviously it's better to prevent problems in the first place: Underpromise and overdeliver. This makes your customer/client more likely to feel high satisfaction, more likely to use your services in the future, and more likely to recommend you and your business to others.



FOUR STYLES FOR CLEAR COMMUNICATION

Success depends on clearly communication with our boss, subordinates, peers, customers, not to mention family and friends. Clear communication requires that we understand that we're not all the same. Which means that if we understand, listen and express ourselves in keeping with the other's style, we greatly increase the chances of clear communication and work success.

Carl Jung, a Swiss psychologist devised a theory the business world knows through the Myers-Briggs type inventory. Each of us contains four dimensions, and when we understand these four continuum, we can more effectively listen and understand most people. They are briefly summarized below:

INTROVERT- EXTROVERT
Extroverts
are energized by people. They tend to like to talk, express themselves in many words, be around others, and are more animated. To communicate: Keep the conversation moving; voice your opinions too; cover more topics; avoid boredom.
Introverts tend to be drained by people. They like alone time, use fewer words, are calmer, slower and think before they speak. To Communicate: Draw him/her out by asking for opinions and thoughts; listen carefully; don't finish their sentences; one topic or a few topics at a time; put thoughts in writing and allow time to think them over.

SENSING - INTUITION
Sensors
use their 5 senses and like things concrete and factual, and remember the past. To communicate: Give accurate information: be factual, logical, organized and use short sentences.
Intuitives use their 6th sense, and seek meaning, implications and depth of insight. To communicate: Use analogies, metaphors and more complex sentences; seek implications - what could it mean to the company; be creative and brainstorm.

THINKING - FEELING
Thinkers
make decisions through logic and analysis and seem objective and detached. To communicate: Be logical and factual; number points; appeal to sense of fairness; look at consequences; follow steps; argue other sides to think through to solution.
Feelers are guided by emotion and values, and are more moody and with more drama. To communicate: Find common ground; express appreciation; show understanding and empathy; use value words such as 'terrific,' 'terrible,' 'great job.'

JUDGING PERCEIVING
Judges
are organized, formal and on time. They tend to be quick, purposeful, and take-charge. To communicate: Be on-time, efficient and prepared; be definite; stick to the plan. Follow through.
Perceivers are more casual, spontaneous, disorganized, playful, procrastinating, changing plans, slower. To communicate: welcome their questions; explore options; be flexible in changing plans.



EXECUTIVES STRIKE GOLD

Executive salaries are rising and three out of four feel optimistic about the future. Interestingly, 60% expect to change jobs within five years -- 63% plan to change industries and 51% plan to change functions. Of the 6,000 CEOs, COOs, CFOs, GMs and Directors surveyed by IMCOR, Inc., 82% make over $100,000 a year (plus benefits), and most plan job changes as a career management strategy.

Meanwhile, a Management Recruiters Int'l survey found that 53% of companies expect to add key management jobs in the next few months, with only 11% expecting cutbacks. Since these valuable upper level positions are filled with long term projections in mind, this is a clear sign that American industry is optimistic about the future, and executives playing musical chairs continue to benefit.



IT PAYS TO BE FLEXIBLE

A survey of over 1,000 companies by Hewitt Associates, found that 74% are offering greater flexibility to their employees. Flexibility can mean a full-time job with flexible hours, job sharing, permanent part-time work, telecommuting, shorter workweek, contracting, etc. 90% now offer some form of child care; 47% offer some form of elder care; 31% offer adoption assistance; 52% offer on-site personal services (ATMs, banking, travel, dry cleaning )

A survey of 500 employees by Flexible Resources found that 64% had quit or planned to quit their jobs because they lacked sufficient flexibility (defined as anything other than the traditional 9-5). Interestingly, 59% had never asked their employers for any work flexibility, assuming it would be denied and would then hurt their status on the job. And they knew that two-thirds who asked for flexibile arrangements and were told yes, never got what their employer promised -- why ask? Silent frustration results, leading to morale, productivity and retention problems.

Reasons for rejection of flexibility: Can't give to you and not others (52%), You won't be available to others (48%), You won't be as productive (8%), Too much work (5%), Affect team spirit (5%).

Women want greater workplace flexibility in order to have a better work and home life balance (71%), for a better quality of life (66%), and because of responsibilities to kids (54%) and households (26%). Younger women were more assertive in seeking alternative work arrangements than baby boomer women. Many recent MBA grads said they wouldn't work for companies that interfered with having a happy home life -- and in today's competitive marketplace, valuable executives have the clout to get greater workplace flexibility.

It pays companies to be flexible -- To increase morale, productivity and loyalty. To retain good people by keeping them happy, saving the time and expense of replacing valuable employees. And because it shows valuable employees the respect and consideration they deserve.

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Copyright© 2006
Jonathan M. Kramer, PhD